Boost Employee Productivity Through Effective Work Time Management

Employee productivity and efficiency are essential for a company's success. While technology is often touted as the solution to achieving success, the human role remains paramount. Thus, a productivity calculation tool should always consider the employee, their work time, and their professional fulfillment for an accurate view of company performance.

Why Do We Talk About Employee Productivity At Work?

Productivity is a study that examines the amount of work performed by employees in a given time. It takes into account, for example, the number of parts produced in a day by a team. The figure obtained can then be:

• Related to and processed with the turnover achieved or the company's profit;
• Used to determine delivery times;
• Integrated into the calculation of employee pace;
• Analyzed to learn all about the company's competitiveness.

Since we also talk about the human factor in the company's success, it is from the company's results that it can implement a strategy to improve employee productivity.

Motivating Teams To Improve Productivity

Assembly line work has long been a sign of infernal paces where the foreman did not care about his teams who sometimes worked themselves to death. Today, it is fortunately quite different thanks to:

• The arrival of technology in production plants;
• Labor legislation that regulates both the pace of production;
• The mandatory management of work time.

If we look at work time management and relate it to company productivity, we will see that many internal factors can improve it while taking care of the quality of work life which, consequently, interferes with team motivation.

Several strategies can be implemented today to increase employee productivity within the company. While some concern the presence of high-tech equipment or professional software simplifying employees' daily lives, some are more related to humans. This is where we talk about team motivation and positive evaluation of their role at the heart of the services.

Measuring Productivity In Relation To Employee Well-Being

Productivity depends on the sector of activity. Work time management, employee satisfaction levels, and their involvement in their daily professional lives all contribute, of course, to measuring their motivation. This also affects their propensity to collaborate further towards increased productivity and company success.

This team motivation thus integrates well-being at work. Therefore, the human resources department studies it regularly, as it can vary depending on:

• Workload;
• Objectives to be achieved;
• Relationships between employees;
• Relationships with management;
• Salary amounts;
• Fringe benefits;
• Work time and leave management.

A decrease in productivity has a direct impact on the profitability of the structure. It can also be a sign of an internal dysfunction in work time management, other than certain machines being broken down or aging or software that is no longer suitable.

It is unthinkable to let the company suffer from a loss of competitiveness due to a decrease in motivation or a haphazard management of working hours, without risking endangering it. The role of management and the human resources department is, therefore, to take corrective measures before employees are too impacted.

Lack of motivation and non-existent personnel management often lead to regular absences or employee lateness. This can sometimes push them to leave their job and thus increase the staff turnover rate. It is therefore the company's duty to:

• Identify any internal problems;
• Anticipate certain actions for employees;
• Ensure that everyone feels as good as possible in their position;
• Conduct regular individual interviews;
• Have an optimal employee management policy.

10 Points To Optimize Work Time Management

We can identify 10 points useful to the human resources department to optimize employee work time management. Each employee can receive internal training that will allow them to better understand these 10 points and, above all, to implement them.

1. Focus on the work environment: the more pleasant the atmosphere, the more employees enjoy working. It is recommended to conduct a global inspection of the premises and determine the improvements to be made, such as renovating the decoration, interior design with new offices, a redistribution of workstations, etc.
2. Offer part of the time in telework: remote work or telework is now highly sought after by employees. It allows them to better experience their daily work, save on transport costs, and be more concentrated because they are less disturbed by colleagues.
3. Implement a work time management strategy: we can thus adapt schedules, set up a remote clocking system to facilitate the management of hours worked or to be recovered, and train employees in time management through proven methods such as the pomodoro method or the Pareto principle.
4. Arrange repetitive tasks: the use of a collective tool lightens exchanges between everyone. There are shared files in the cloud for a single source of reference, task boards assigned by person that allow you to no longer perform tasks in duplicate and reduce their impact on daily time.
5. Group meetings and check their usefulness: too many meetings greatly harm productivity. Favor video conferencing meetings and make sure their schedules do not fall within a busy period of the day.
6. Learn to prepare a schedule: concentrating on one task at a time is essential to successfully complete everything you have to do. It is therefore important to create your schedule and stick to it. Possibly plan free slots that may be useful in case of delay.
7. Eliminate procrastination: it consists of postponing tasks that we do not like or that interest us little. Rather than risking being late since the task will still have to be done, consider dividing it into several parts that you will do over the days.
8. Find the priority in the tasks to be performed: take a step back from the importance of each task to be performed and assess its importance. Identify those related to the team's objectives, choose an opportune time of day to devote yourself to it.
9. Isolate yourself to work better: make the decision to cut yourself off from email notifications and other networks. Inform your interlocutors that you will not be checking your messages for a period. You will improve your concentration and therefore your productivity.
10. Use project management tools: the use of these tools allows you to know at any time where you are in the progress of your work. You can, among other things, notify the work in progress, those carried out, and those remaining to come. They thus facilitate control and, above all, give an immediate overall view of the progress of a project.

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