Steps to implement a time tracking system

Before installing your time tracking system

Several steps need to be considered before setting up a time tracking system in your company:

• Identify the right tool for your company’s needs: Not all time clocks offer the same functions. Analyze your processes and requirements to choose the most suitable system for your operations.
• Inform your employees: Gaining the support of your teams helps ensure smooth adoption of the system and reduces resistance. Clear communication about the purpose and benefits is essential.
• Anticipate operational changes: The introduction of a new time tracking tool may affect internal processes, HR management, or daily routines. Planning these adjustments in advance helps avoid disruptions.

During installation of your time clock system

The physical and technical installation of your time tracking system requires technical expertise. To ensure the system functions correctly and is fully operational from day one, it is recommended to involve specialized professionals.

Qualified experts will:

• Analyze your infrastructure to determine the optimal installation process
• Install and configure the time clock and its management software
• Ensure seamless integration with your existing HR tools
• Offer after-sales support and maintenance if required

With Shyfter, you benefit from support provided by a team specialized in workforce management systems, ensuring the correct setup and configuration for your business.

After installing your time tracking system

Once the time clock is installed and operational, French labor law requires that you declare the system to the CNIL (Commission Nationale de l’Informatique et des Libertés). This declaration process ensures your time tracking complies with national data protection laws and aligns with the French Labor Code.

If the CNIL review confirms your system complies with legal requirements, you can start using it fully. From that point on, you must:

• Securely store all recorded data
• Make data accessible to labor inspectors in case of an audit
• Guarantee employee access to their own working time records

Properly maintaining these records helps you comply with regulations and avoid disputes related to working hours or payroll calculations.

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