Medical practice staff management

Published on
February 5, 2024
Medical practice staff management

If you run a medical practice, you must manage employee schedules and oversee daily operations. Shyfter is a scheduling software designed for the healthcare sector that assists in planning work hours and tracking staff activity.

Time tracking

The Shyfter Staff mobile app and the Shyfter POS tablet version allow employees to record their attendance using a personal PIN code. This system works both on-site and remotely.

Scheduling

Shyfter’s interface enables you to create work schedules with a single click. Whether your practice uses fixed or flexible hours, the tool allows for easy adjustments to timetables.

Leave management

Employees can submit leave requests via the Shyfter Staff mobile app, which is available 24/7. Managers then review these requests and decide to approve or decline them based on operational needs.

Absence management

The software permits staff to enter absence requests online. Supporting documents, such as medical certificates, can be uploaded directly through the mobile app.

Overtime tracking

Shyfter records the actual working hours of your employees to calculate overtime. This feature ensures that extra hours are documented in accordance with contractual terms.

Productivity monitoring

The system provides data to determine the number of staff needed during specific hours. You can set requirements according to the practice’s objectives and monitor staffing levels in real time.

The Shyfter badge system

Shyfter’s digital time clock is designed for use in medical practices.

Key features:

  • Installation in less than 5 minutes
  • Functionality on smartphones and tablets
  • Personal PIN code for each employee
  • Photograph capture at each clock-in
  • Operation in offline mode when required
  • Usable both on-site and during mobile assignments

Document and contract management

Shyfter offers secure cloud storage for employee documents and contracts. This feature provides:

  • Immediate access to employment records
  • Quick creation of contracts through Shyfter Staff
  • Secure digital signatures for employment agreements
  • Real-time tracking of leave days
  • Simplification of payroll processing

Staffing and scheduling overview

Shyfter helps assess staff productivity and manage scheduling by providing:

  • Analysis of personnel costs
  • Monitoring of revenue trends and projected earnings
  • Weekly productivity insights
  • Tools to plan staffing requirements based on available skills and qualifications

Conclusion

Shyfter provides a complete solution for managing work schedules in a medical practice. It supports attendance tracking, schedule creation, leave and absence management, overtime calculation, secure document storage, and staffing oversight. You can choose between a free account with limited features or a personalized 20‐minute demo to evaluate if Shyfter meets your needs.

FAQ: Scheduling in a Medical Practice

How do I set up a scheduling system for a medical practice?

Select a software tool designed for healthcare personnel management. Input key data such as work shifts, employee skills, staffing needs, and contractual hours. Ensure that all team members are trained on the system for accurate scheduling.

How do I create an on-call or night shift schedule in a medical practice?

Determine staffing needs based on operational hours and legal requirements. Collect employee availability and assign shifts accordingly, ensuring a balanced rotation and sufficient rest periods. Shyfter allows you to adjust schedules quickly to account for unforeseen changes.