Managing clinic schedules: procedures and guidelines

Published on
February 7, 2024
Managing clinic schedules: procedures and guidelines

Are you responsible for managing the healthcare staff in your clinic? Shyfter’s scheduling software helps you create effective work schedules, monitor staff activity, and optimize daily operations with just a few clicks.

Time tracking

With the Shyfter Staff mobile app or the tablet version equipped with Shyfter POS, clocking in becomes intuitive. Every employee records their presence in seconds using a personal PIN code.

Scheduling

Using Shyfter’s intuitive interface, creating work schedules has never been easier. Whether your shifts are fixed or flexible, or if last-minute changes are needed, everything is managed in just a few clicks.

Leave management

The Shyfter Staff mobile app is available 24/7, allowing your employees to submit leave requests at any time. You simply approve or decline these requests based on the clinic’s needs.

Absence management

Help your staff report and manage absences by entering them directly into the Shyfter software. Employees can even submit medical certificates via the mobile app.

Overtime tracking

To ensure that no extra hour goes unaccounted for, Shyfter automatically manages all overtime hours worked by your clinic staff.

Productivity

To maintain high productivity in your clinic, Shyfter allows you to adjust staffing levels based on patient volume and the clinic’s objectives. When work surges, you can quickly ensure the right number of people are on duty.

The Shyfter badge system

Our digital time clock is the ideal solution for managing clinic staff.

Key benefits include:

  • Installation in less than 5 minutes
  • Designed specifically for healthcare facilities
  • Intuitive clock-in using a smartphone or tablet
  • Personal PIN code for employee identification
  • Photo capture at each clock-in
  • Offline functionality
  • Usable both on-site and on the go

Simplifying medical personnel management

Managing healthcare staff has never been easier:

  • Secure cloud storage for documents and contracts
  • Instant access to employee hiring details
  • Easy creation of employment contracts with Shyfter Staff
  • Secure electronic signatures for contracts
  • Real-time tracking of leave days, available 24/7
  • Streamlined administrative processes with optimized payroll management

Your productivity at your fingertips

Shyfter ensures your clinic’s productivity by helping you determine the ideal number of staff—doctors, nurses, aides, and medical secretaries—to meet your objectives.

  • Clear visibility on upcoming revenue
  • Analysis of service performance trends
  • Effective management of staffing costs
  • Optimization of workforce productivity
  • Weekly productivity insights
  • Tools to plan human resource needs

Empower your teams

Give your clinical and administrative staff more autonomy without losing control of operations. Shyfter allows you to:

Shyft Market

Assign available time slots to selected employees. Multiple team members can apply for the same shift, and you choose the best candidate based on skills and availability.

Shift Swap

Employees can exchange shifts with colleagues via the mobile app in case of last-minute unavailability. You retain final approval over any swap requests.

It’s time to switch

Ready to discover how Shyfter can transform your clinic’s scheduling? We offer two options:

  • Open a free account now to explore limited features and see how Shyfter can be a valuable daily ally.
  • Request a personalized 20-minute demo to ensure Shyfter is the right solution for your clinic’s needs.

FAQ: Scheduling in the healthcare sector

How do I set up a scheduling system in a clinic?

First, choose a software solution specialized in medical personnel management. Once installed, integrate key information such as:

  • The list of various work shifts
  • The skills of each team member
  • Staffing needs for each shift
  • The number of hours required per employee
    Provide proper training on the software’s functionalities to ensure everyone can use it effectively. With the right tool and proper preparation, scheduling in your clinic or hospital becomes greatly simplified.

How do I create an on-call schedule in a clinic?

Creating an on-call schedule is essential in a clinic—whether operating 24 hours a day or only during specific periods. Start by assessing your activity levels and legal obligations. List the staff qualified for on-call duties and specify which roles each employee can cover. Then, establish balanced rotations that allow adequate rest and prevent burnout. Always build in a buffer for unforeseen events to ensure continuous clinic operation. With Shyfter, you can incorporate all these parameters to generate on-call schedules in just a few clicks.