5 advantages of a scheduling software against Microsoft Excel.

Software and tools like Microsoft Excel are still often used by companies for many tasks, from HR project planning to administrative tasks. Yet there are generally better solutions when it comes to planning. When it comes to HR, in particular, it’s probably a good idea to use scheduling software. Here are 5 benefits of scheduling software.

Speed up the scheduling process

Scheduling is an essential HR function for your project, and can become a time-consuming and tedious part of business management. Thanks to online tools, you can plan staff schedules easily and in real time. You can also check schedules and availability at any time.

In contrast to software such as Excel, everything is centralized within a single interface, making individual and collective management much easier. Thanks to planning and its functionalities, members of the human resources team have a clear overall view of the company’s situation, and can work more efficiently.

Save time for other projects

When you use online scheduling software, you don’t have to spend hours on your computer entering data and manually updating schedules for different shifts or days off.

What’s more, staff members can also interact with you on this platform, entering their working hours or vacation requests. So, thanks to online scheduling, you save precious time. Software like Excel is a thing of the past, saving you time for your other projects.

You could then allocate some of these hours to improving “employer branding” or boosting productivity. You could also look for ways to increase revenue or streamline recruitment processes… The possibilities are endless, now that you have time for other projects!

Improve communication with your team

When you use scheduling software for your project within your organization, the functionality makes it easy for all team members to know their work schedules. This clear, healthy communication and planning avoids confusion and reduces the risk of tension related to this aspect of work.

So, if a member of your team isn’t sure of their schedule, needs information, or wants to check a particular day, the scheduling software makes it possible, without having to consult a member of the human resources department.

This transparency also facilitates leave requestssalary discussions and requests for promotion. This is simply not possible with Excel software.

No more Excel planning. Make your life easier.

In terms of the benefits of scheduling software, data centralization is the key to your project’s success when it comes to planning and therefore effectively managing the working hours of your company’s employees and workers. Scheduling is no longer one of those tedious tasks you just don’t want to do! Thanks to the use of scheduling software, you benefit from this advantage.

You create a file for each member of your team, and you can assign them to different projects, allocate their time, define their schedule, plan their vacations, optimize the management of their overtime and compensatory time… all in one place!

Planning software: optimized for reporting

One of the 5 advantages of scheduling software is that, in addition to the ease with which you can schedule your staff and encode and modify all employee data, this tool and its functionalities enable you to maintain a global view of your resources.

Are all your employees’ schedules full? Perhaps you need to hire new people… On the contrary, do some of your employees have free time in their schedules? You can expand your activities by increasing the number of customers, depending on your project.

With scheduling and management software, you can also analyze the time management performance of your employees, and determine why one person works faster than another on a similar project. With this type of software, then, you can identify work processes that can be replicated throughout your company.


The functionalities of scheduling software enable your company to facilitate your planning tasks and optimize the management of your projects and the working time of each employee. More transparent and simpler than an Excel schedule, this type of software also allows you to centralize everything, so that scheduling tasks become child’s play.

So a solution like the one offered by Shyfter, the #1 scheduling software, combining planning with a digital time clock, can help you improve the efficiency of your HR management in every respect, and simplify management tasks for your projects.